HOA and condo association portals built around Florida's records rules.
Owner-only document libraries, meeting notices, requests and dues - for Florida HOAs, condominium associations and the management companies that run many of them.
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Florida now requires many associations to publish official records online. Under section 720.303, homeowners' associations with 100 or more parcels had to post specified documents on a website or mobile app by January 1, 2025. Under section 718.111, condominium associations managing 25 or more units (without timeshare units) must post required records, generally within 30 days of receiving or creating them. Both require a protected, owner-only area.
Many single associations are well served by established association-management software. Where custom work pays off is for management companies running dozens of associations, associations with unusual workflows, and anyone who needs their existing tools connected. We build the portal, the posting workflow and the audit trail - and we're clear that compliance decisions belong with your association's attorney.
Where the time and money leak.
Posting deadlines across many associations
Every association has its own documents, meetings and deadlines - tracked in spreadsheets by managers who are already stretched.
Owner-only access
Credentials must go only to owners (and employees), and access must be granted on request and removed when units sell.
Meeting notices and records
Notices, agendas and supporting documents need to be posted on time, with evidence of when they went up.
Requests and violations by email
Architectural requests, maintenance issues and violations tracked in inboxes instead of a system.
Software for hoa & condo associations teams, shaped around your workflow.
Each of these can be a focused first project. Most clients start with the one that costs them the most hours each week.
Owner-only document portal
Protected library organized by the categories the statutes list, with owner credentials issued on request and revoked on sale.
Posting workflow & audit trail
Upload once, publish to the right association, with timestamps and reminders before posting deadlines.
Meeting notices & recordings
Notices and agendas posted with dates recorded, and links to recordings of meetings held by video conference.
Requests & violations
Architectural requests, work orders and violation letters with photos, statuses and owner notifications.
Multi-association management
One back office for a management company across every association it runs, with per-association branding.
Owner messaging
Email, SMS or WhatsApp notices to owners, with delivery logs and opt-out handling.
Connected to the tools you already use.
Systems we integrate with
Named platforms are examples we build against through their public APIs - not partnership claims.
Built with the rules in mind.
Plain-English notes, not legal advice. We configure the specifics with your attorney or compliance lead.
Section 720.303 (HOAs)
Applies to homeowners' associations with 100 or more parcels. Specified documents on a website or app, a protected owner-only section, and meeting notices posted in advance. Read the statute.
Section 718.111 (condominiums)
Applies to condominium associations managing 25 or more units without timeshare units. Records posted within 30 days of receipt or creation, a protected owner-only section, and recordings of meetings held by video conference. Read the statute.
Not legal advice
We build the software; your association's attorney decides what must be posted and when. We'll configure the categories, access rules and deadlines to match their guidance.
HOA & Condo Associations software: common questions.
Does our Florida HOA need a website?
Under section 720.303, HOAs with 100 or more parcels were required to post specified documents on a website or mobile app by January 1, 2025. Confirm your association's obligations with its attorney.
Which Florida condo associations must post records online?
Section 718.111 applies to condominium associations managing 25 or more units that don't contain timeshare units. Records must generally be posted within 30 days of being received or created, in a protected owner-only area.
Should we buy association software or build a portal?
A single association usually does best with established association-management software. Custom portals make sense for management companies with many associations, unusual workflows, or systems that need to be connected.
Can owners get access on request?
Yes. The portal issues credentials to verified owners on request and removes access when ownership changes, with an audit log of both.
Is this legal advice?
No. We build and configure the software; your association's attorney determines what must be posted and when.
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