Commercial landscaping software that knows what every property earns.
Maintenance contracts billed in equal installments while crews are tracked against budgeted hours, enhancements proposed from what crews see on site, snow events billed per push or per inch the morning after, and estimates built from measured turf, beds and pavement - for landscape companies doing $1-20M a year.
Reply within one business day · Written scope and fixed price before any work starts
A proposed product shown with illustrative designs and demo data. We deliver it today as a custom build on our engines.
Status as of November 2026. How we label products
Contract value (annual)
$4.18M
Hours budget used
81%
at 78% of season
Enhancements sold
$612K
Properties over budget
9
Properties to watch
| Property | Budget hrs | Actual hrs | Margin | Status |
|---|---|---|---|---|
| Lakewood Commons HOA | 1,240 | 1,118 | 31% | On budget |
| Brookside Office Park | 860 | 912 | 18% | 6% over |
| Palmetto Pointe Apartments | 1,480 | 1,702 | 9% | 15% over |
| Town Center Retail | 620 | 498 | 36% | Under |
This week
- 14 enhancement proposals out$48,900
- Palmetto Pointe crew timeBed edging 2x budget
- Fertilizer round 4County ban ended Sep 30
Opportunities logged
63
Proposals sent
41
Approved
24
$71,300
Awaiting PM
12
Recent opportunities
| Property | Found by | Item | Proposal | Status |
|---|---|---|---|---|
| Lakewood Commons HOA | Crew 4 · D. Ruiz | Replace 12 dead viburnum, 7 gal | $1,860 | Approved |
| Brookside Office Park | Crew 2 · K. Odom | Irrigation zone 6 broken rotors (5) | $640 | Awaiting PM |
| Town Center Retail | Crew 7 · J. Lyle | Seasonal color, 4 entry beds | $3,200 | Proposal sent |
| Palmetto Pointe Apts | Crew 1 · S. Baptiste | Mulch refresh, 48 yd | $4,560 | Declined |
Sites serviced
84
Pushes logged
211
Salt applied
38.5 tons
Ready to invoice
$96,240
Service log by site
| Site | Contract | Pushes | Salt | Invoice |
|---|---|---|---|---|
| Northgate Medical Plaza | Per push · $345 | 3 | 1.2 t | $1,035 |
| Maple Ridge Condos | Inch tier 4–8 in. · $1,120 | 2 | 0.8 t | $1,120 |
| Westfield Office Park | Seasonal | 4 | 2.1 t | No charge |
| Riverbend Plaza | Per event · $1,450 | 2 | - | Salt not logged |
In short
Agenbord Field for Landscaping Companies is a proposed operations and billing system for commercial landscape and lawn care companies doing $1-20M a year. It covers maintenance contracts, crew routes and budgeted hours, enhancement upsells, snow and ice event billing and estimating from property measurements. It is a concept shown with illustrative designs, delivered as a custom build combining our production billing engine and field apps.
What slows commercial landscaping & lawn care down today.
Properties lose money and nobody knows which ones
A contract was bid at 14 crew hours a visit, the crew spends 19, and the owner finds out at year end - if at all. Hours sit in a timesheet app that isn't tied to the property budget.
Enhancement sales leak out of the field
Crew leads see dead shrubs, broken irrigation heads and mulch that needs refreshing, but the observation lives in a text thread. The account manager prices it a week later, after the property manager has asked someone else.
Snow billing is a Monday-morning scramble
After a storm, dispatch rebuilds which sites were plowed, salted and walked, how many times and at what time, from driver texts and GPS screenshots. Invoices go out late and get disputed.
How the work flows through the system.
Each workflow runs on one shared record, so nobody re-types numbers between steps.
Estimate from measurements to contract
Estimator → account manager → property manager
- The estimator measures turf, bed, hardscape and pavement areas on aerial imagery and counts trees and irrigation zones.
- Production rates per task (mowing per thousand square feet, bed edging per linear foot, pruning per shrub) turn measurements into hours and materials.
- The season schedule - 32 mowings, 4 fertilizer rounds, 2 mulch installs - becomes the annual price, spread into 12 equal installments.
- The property manager signs online; the contract creates visits, a budgeted-hours target and a billing schedule.
Crew day and enhancement capture
Crew lead → account manager → property manager
- Crew leads see the day's route, each site's scope and its budgeted hours on a tablet.
- Time on site is clocked per property; the app shows hours used against budget for the season.
- The crew lead photographs an issue - dead boxwoods, a broken rotor - and tags it as an enhancement opportunity.
- The account manager prices it from the catalog and sends a one-page proposal; approval creates a work order for the enhancement crew and a separate invoice.
Snow event to invoice
Dispatcher → plow and sidewalk crews → billing
- The dispatcher opens an event with the storm start time and accumulation from the weather service the company uses.
- Drivers log each push, salt application and walkway clearing per site with time-stamped photos.
- Per-push, per-event and per-inch contracts are priced automatically; seasonal contracts record service without extra billing.
- Invoices with the service log attached go out the next morning; disputes are answered from the log.
What's included in Agenbord Field for Landscaping Companies.
Property measurements
Turf, bed, hardscape and pavement areas plus counts per property, stored for re-bidding.
Estimating with production rates
Your own rates per task turn measurements into hours, materials and price.
Maintenance contracts
Season schedules, scope by visit and equal monthly installments, renewed annually.
Crew routes & time
Daily routes per crew with time on site clocked against budgeted hours.
Job costing by property
Budgeted vs. actual hours and materials per property, per month and per season.
Enhancement pipeline
Crew-captured opportunities, priced proposals, approvals and enhancement work orders.
Irrigation & service tickets
Repair tickets with parts used, time and photos, billed time-and-materials.
Snow & ice events
Per-push, per-event, per-inch and seasonal contracts with time-stamped service logs.
Contract billing
Installments, enhancements, T&M and snow invoices with autopay, through the Agenbord Recur engine.
Fertilizer & chemical log
Product, rate, area and applicator per application, with restricted-season rules per county.
AI that does specific jobs and shows its work.
Every AI feature is tested on your own records before it's switched on, and a person approves anything that moves money or goes to a customer.
Enhancement write-ups from photos
Turns a crew lead's photos and a short note into a draft enhancement proposal with suggested catalog items ("replace 6 boxwoods, 3 gal"), for the account manager to price and approve. Limits: it proposes items from your catalog only; quantities and prices are confirmed by a person.
Over-budget property alerts
Flags properties trending over budgeted hours and explains which tasks drive it, from the crew time data. Limits: it reports patterns; re-pricing or re-scoping is a management decision.
Who it's for and who it isn't.
A good fit if you are
- Commercial maintenance contractors serving HOAs, office parks, retail centers and multifamily
- Companies with 3-40 crews that budget hours per property and want to see where they go over
- Firms adding snow and ice management in winter with per-push, per-event or seasonal contracts
- Owners who want enhancements and irrigation repairs to turn into approved work orders faster
Probably not the right fit if you are
- Residential mow-and-go operators with simple weekly visits
- Design-build firms whose work is mostly one-off installation projects
- Large national companies already standardized on an enterprise landscape ERP
Designed around the rules you work under.
Plain-English notes, not legal advice. Software supports your compliance process; it doesn't replace your attorney, CPA or compliance lead.
Florida commercial fertilizer certification
Since January 1, 2014, anyone applying commercial fertilizer to an urban landscape in Florida must hold a limited certification under s. 482.1562, Florida Statutes, renewed every four years with continuing education. The crew module can record each applicator's certification and expiry. Fla. Stat. s. 482.1562.
Local fertilizer restricted seasons
Many Florida counties ban nitrogen and phosphorus fertilizer on turf during a summer restricted season - Seminole County and Hillsborough County, for example, from June 1 to September 30. Restricted seasons are set per county in the fertilizer log so crews can't schedule a banned application. Seminole County ordinance · Hillsborough County.
Customer texts
Service notices and approvals by SMS need appropriate TCPA consent from the property contact. FCC - TCPA overview. Rules vary by state and county; this isn't legal advice.
What exists today and what's being built.
Reused from our production engines
Capabilities of the engine this edition is built on.
- Automated scheduled invoicing and reminders
- Digital payment collection with automatic reconciliation
- Labor attendance and timesheets
- Field app and site diary with photos
- Materials, inventory and procurement
- Estimating and bills of quantities converting to budgets
Built for your project
Scoped and delivered as a custom build.
- Property measurements from aerial imagery
- Landscape production rates and season schedules
- Crew routes with budgeted vs. actual hours per property
- Enhancement pipeline from field photos
- Snow and ice event logs with per-push and per-inch pricing
- County restricted-season rules in the fertilizer log
Connects to the systems you already run.
Systems we integrate with
Named platforms are examples we build against through their public APIs - not partnership claims.
How it compares - honestly.
Established products are often the right answer. Here's when each one is the better choice.
| Product | What it is | The better choice when |
|---|---|---|
| Aspire | A landscape business management platform for commercial contractors, covering estimating, job costing, crews, purchasing and billing. | You are a larger commercial contractor that wants a comprehensive landscape-specific ERP and can resource its implementation. |
| LMN | Landscape management software known for budgeting, estimating with production rates, crew time tracking and scheduling. | You want an established landscape tool built around budgeting and estimating, with a strong education community. |
| Jobber | Field service software for small home service businesses, with quoting, scheduling, invoicing and a client hub. | You are a smaller, mostly residential company that wants simple software you can start using right away. |
What it costs, up front.
This edition is a concept delivered as a fixed-price custom build combining the Agenbord Recur billing engine with our field apps. Price depends on crews, divisions (maintenance, enhancement, snow, irrigation) and the systems you keep.
Contracts & billing
From $15k
Maintenance contracts, installments, enhancement and snow invoicing with autopay, beside your current scheduling tool.
6–10 weeks
Full landscape edition
$45k–$120k
Adds measurements and estimating, crew routes and time, property job costing, enhancement pipeline and snow events.
4–7 months, phased
Multi-branch
$120k+
Several branches, division P&Ls, fleet and purchasing integrations and migration from your current system.
Phased
Commercial landscaping & lawn care: common questions.
Can it estimate from aerial measurements?
Yes. The estimator measures areas on aerial imagery (from a provider you choose), and your production rates turn those measurements into hours, materials and price. Measurements are stored so next year's re-bid starts from them.
How are maintenance contracts billed?
Usually as 12 equal monthly installments of the annual price, with enhancements, irrigation repairs and snow billed separately. Autopay and reminders run through the Agenbord Recur billing engine.
How does snow billing work?
Each site has a snow contract type - per push, per event, per inch tier or seasonal. Drivers log service with time-stamped photos, and the event closes into invoices with the log attached.
Will crews actually use the app?
Crew leads clock in and out per property and take photos - nothing more is required. Big buttons, offline use and Spanish-language screens are part of the design.
Can we keep our current accounting and scheduling tools?
Yes. Most builds sync invoices, payments and job costs to QuickBooks Online or another ledger, and the first phase can add contracts and billing around your current scheduler.
Is this available today?
Not as a ready-made product. It is a concept delivered as a fixed-price custom build on our production billing engine and field apps. Aspire, LMN and Jobber are established packaged options depending on your size.
Sources
- Florida Statutes s. 482.1562 - Limited certification for urban landscape commercial fertilizer application
- Seminole County - Fertilizer ordinance
- Hillsborough County - Fertilizer ordinance and regulation
- FCC - Telemarketing and robocalls (TCPA)
- Aspire
- LMN
- Jobber
Regulatory notes are plain-English summaries, not legal advice.
Concept
Want Agenbord Field for Landscaping Companies built for your business?
Send us your workflow and the systems you use. We'll reply within one business day, then a free 30-minute call, then a written scope with a fixed price - including an honest view on whether an off-the-shelf product would serve you better.
Other editions of Agenbord Field.
Pest control companies
Agenbord Field for Pest Control
Pest control software: quarterly routes, pesticide application records for state inspectors, termite renewals and contract billing. Concept, custom build.
View productFacility maintenance teams
Agenbord Field for Preventive Maintenance
Preventive maintenance software: work requests by text, AI-drafted PM schedules from equipment manuals, parts and inspection logs for facility teams. Concept.
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