Commercial cleaning software that proves the work was done.
Recurring cleaning contracts that bill themselves, time on site checked against each building's scope, photo inspections your client can see, supplies tracked by site, and crew messages that arrive in Spanish, Portuguese or Haitian Creole as well as English.
Reply within one business day · Written scope and fixed price before any work starts
A proposed product shown with illustrative designs and demo data. We deliver it today as a custom build on our engines.
Status as of November 2026. How we label products
Buildings serviced
64
Labor hours
2,318
budget 2,240
Avg inspection score
91
Open complaints
3
Buildings to watch
| Building | Budget hrs/wk | Actual | Inspection | Status |
|---|---|---|---|---|
| Cypress Medical Plaza | 22 | 31.5 | 88 | 43% over budget |
| Harborview Office Park · B | 40 | 38.2 | 95 | On budget |
| Sunrise Charter School | 56 | 58.0 | 84 | Score down 6 |
| Atlas Logistics HQ | 18 | 17.5 | 97 | On budget |
Needs attention
- Complaint: Suite 210 trash not emptiedCypress Medical · evidence ready
- Strip & wax approved · SunriseSat Nov 22 · $2,850
- 2 cleaners not clocked inHarborview A · 7:15 pm
Score
88 / 100
Areas inspected
14
Failed items
3
Photos
22
Areas
| Area | Tasks | Result | Photo | Follow-up |
|---|---|---|---|---|
| Lobby & entrance | Glass, floors, mats | Pass | 2 | - |
| 2nd floor restrooms | Restock, disinfect, floors | Pass | 4 | - |
| Suite 210 · exam rooms | Trash, high-touch surfaces | Fail · trash | 3 | Tonight · L. Souza |
| Break room | Counters, sink, appliances | Partial · microwave | 2 | Tonight · R. Pierre |
Cleaners on site tonight
11
Languages
4
EN · ES · PT · HT
Read
10 of 11
Replies to review
2
"Building B closed Friday. Suite 300 carpets Saturday 8 am."
| Cleaner | Language | Delivered as | Read | Reply |
|---|---|---|---|---|
| M. Hernández | Spanish | SMS | 6:02 pm | "¿Necesito llevar la máquina?" → "Do I need to bring the machine?" |
| L. Souza | Portuguese | App | 6:05 pm | - |
| R. Pierre | Haitian Creole | SMS | 6:11 pm | "Mwen disponib samdi" → "I'm available Saturday" |
| J. Carter | English | App | Unread | - |
In short
Agenbord Recur for Commercial Cleaning is a proposed product for janitorial companies with roughly 20-500 cleaners serving offices, medical buildings, schools and retail. It would run recurring contracts and billing, time on site by building, photo inspections, supply tracking and multilingual crew messaging in one system. It is a concept shown with illustrative designs, delivered today as a custom build that reuses our production billing and staff attendance engine.
What slows commercial janitorial companies down today.
"Nobody cleaned the conference room"
The client's facility manager emails a complaint and the account manager has nothing to show: no inspection record, no photo, no proof the cleaner was even in the building that night. Two complaints later, the contract goes to bid.
Hours on site don't match the bid
The bid assumed 22 labor hours a week at the medical office; payroll shows 31. Without time on site by building, overruns only show up when margins have already disappeared.
Instructions get lost in translation
Scope changes, alarm codes and "do not touch the lab" notes go out in an English group text to crews who mostly read Spanish or Portuguese. The mistake is discovered the next morning.
How the work flows through the system.
Each workflow runs on one shared record, so nobody re-types numbers between steps.
Contract to monthly invoice
Account manager → billing → client
- The awarded bid becomes a contract with the building's scope by area (restrooms nightly, carpets vacuumed Tue/Thu), frequency, budgeted hours and monthly price.
- Extras - floor stripping and waxing, carpet extraction, day porter hours - are added as approved work orders against the contract.
- On the first of the month, the contract fee plus completed extras is invoiced automatically, with an inspection summary attached.
- Payments by ACH or card post to the client's ledger; overdue invoices get reminders and appear on the owner's dashboard.
Night shift: clock-in to inspection
Cleaner → supervisor → client
- Cleaners clock in at the building on a phone with a geofence check, or at a site device; time is recorded against that building.
- The night's task list appears in each cleaner's language, with area notes and photos of how it should look.
- Supervisors walk the building with an inspection checklist, scoring areas and taking photos of issues and fixes.
- Failed items create a follow-up task for the next shift, and the client can see inspection scores and photos in their portal.
- Hours on site are compared with budgeted hours per building every week.
Multilingual crew messaging
Operations manager → crews
- The manager writes one message ("Building B closed Friday for the holiday; Suite 300 carpets Saturday") in English.
- Each cleaner receives it by SMS or app in their preferred language, with the original attached.
- Replies come back translated into the manager's inbox, threaded by building.
- Read receipts show who has seen site-critical messages, such as alarm-code changes.
What's included in Agenbord Recur for Commercial Cleaning.
Contracts & scopes
Buildings, areas, tasks and frequencies with budgeted hours and monthly price per contract.
Recurring billing
Monthly contract fees plus approved extras invoiced automatically, with ACH and card payments and client ledgers.
Time on site
Clock-in by building with geofence or site device, hours by building against budget, and payroll export.
Inspections
Area-by-area checklists with scores and photos, follow-up tasks for failed items and trends by building.
Client portal
Inspection scores, photos, service requests and invoices for each facility manager.
Crew messaging
Messages and task lists delivered in each cleaner's language by SMS or app, with read receipts.
Supplies by site
Chemicals, paper and liners stocked per building, with usage logs, reorder requests and cost per site.
Work orders & extras
One-off and periodic jobs (strip and wax, extraction, window cleaning) quoted, approved and billed.
Owner dashboard
Revenue, labor hours versus budget, inspection scores and margin by building and by client.
AI that does specific jobs and shows its work.
Every AI feature is tested on your own records before it's switched on, and a person approves anything that moves money or goes to a customer.
Crew message translation
Translates manager messages and task lists into each cleaner's language and translates replies back. Limits: site-critical messages (alarm codes, chemical instructions) show the original text alongside the translation, and managers can mark terms never to translate. Translation quality is reviewed with bilingual supervisors before go-live.
Complaint-to-scope check
Reads a client complaint email, finds the related area and task in the contract scope, and pulls recent inspection photos and clock-in records for the account manager. Limits: it assembles evidence; the account manager writes the reply.
Who it's for and who it isn't.
A good fit if you are
- Commercial janitorial companies with 20-500 cleaners across 15-300 buildings
- Firms whose crews speak several languages and get instructions by group text
- Owners who lose accounts because they can't prove the work was done to scope
- Companies billing monthly contracts plus extras (floor stripping, carpet extraction, day porter hours) from spreadsheets
Probably not the right fit if you are
- Residential maid services booking one-off home cleans
- Very large facility-services companies with enterprise workforce and ERP systems
- Owner-operators cleaning a few offices themselves
Designed around the rules you work under.
Plain-English notes, not legal advice. Software supports your compliance process; it doesn't replace your attorney, CPA or compliance lead.
Paid travel time between buildings
Under the FLSA, time an hourly employee spends traveling from job site to job site during the workday counts as hours worked. When a cleaner covers several buildings in a shift, clock-out at one and clock-in at the next are kept so travel time can be paid; your payroll provider applies state rules. 29 CFR 785.38.
Hazard communication for cleaning chemicals
OSHA's Hazard Communication Standard requires employers to keep safety data sheets accessible and train workers on hazardous chemicals they use, with an exemption for consumer products used as a consumer would. The supplies module stores SDS links per product and site, and the training record per cleaner, in their language. 29 CFR 1910.1200.
What exists today and what's being built.
Reused from our production engines
Capabilities of the engine this edition is built on.
- Automated scheduled invoicing in two languages
- Digital payment collection with automatic reconciliation
- Self-updating ledgers per account
- Biometric attendance and staff attendance, salaries and expenses
- Shared inbox with an AI assistant
- Owner dashboard
Built for your project
Scoped and delivered as a custom build.
- Contract scopes with budgeted hours by building
- Geofenced clock-in by building and payroll export
- Inspection checklists with photos and a client portal
- Crew messaging translated into each cleaner's language
- Supplies by site with SDS links
- U.S. ACH and card processing
Connects to the systems you already run.
Systems we integrate with
Named platforms are examples we build against through their public APIs - not partnership claims.
How it compares - honestly.
Established products are often the right answer. Here's when each one is the better choice.
| Product | What it is | The better choice when |
|---|---|---|
| Swept | Janitorial software focused on cleaner communication, scheduling, time tracking with geofencing and inspections on higher tiers. | You want a ready-made janitorial app focused on crew communication and scheduling that you can sign up for today. |
| CleanGuru | Software for cleaning companies covering bidding, scheduling, timekeeping, invoicing and inspections. | Bidding and proposal generation is your biggest need and you want a packaged tool for a smaller team. |
| Janitorial Manager | Janitorial operations software with time tracking, inspections through a separate inspector app, messaging, inventory, work orders and work loading. | You want an established janitorial operations suite with workloading and inspection tools built in. |
What it costs, up front.
This edition is a concept, delivered as a custom build on the Agenbord Recur engine at a fixed price, plus your payment processor's own fees. It is not priced per cleaner. Typical ranges:
Contracts & billing
From $12k
Contracts and scopes, recurring billing with extras, client ledgers, payments and QuickBooks sync.
6–10 weeks
Full edition
$25k–$60k
Adds time on site, inspections with photos, the client portal, multilingual crew messaging, supplies and the owner dashboard.
3–5 months
Multi-branch
$60k+
Several branches or regions, payroll integration, consolidated margin reporting and migration from your current system.
Phased
Commercial janitorial companies: common questions.
Is this a shipping product?
No. It's a concept shown with illustrative designs and demo data. We deliver it as a custom build that reuses our production billing and staff attendance engine.
Can clients see inspection results?
Yes, if you choose. Each facility manager can get a portal login showing inspection scores, photos, service requests and invoices for their buildings only.
How does time on site work for cleaners without company phones?
Cleaners can clock in on their own phone with a geofence check, or on a shared device mounted at the building. Either way, time is recorded against that building for payroll and budget tracking.
Which languages does crew messaging support?
Common crew languages such as Spanish, Portuguese, Haitian Creole, Vietnamese and Polish, plus English. Site-critical messages always include the original text, and bilingual supervisors review translations before go-live.
Do we have to pay cleaners for travel between buildings?
Under federal law, travel from one job site to another during the workday generally counts as hours worked for hourly employees. The system keeps the clock-out and clock-in times so your payroll provider can pay it; state rules may add more. This isn't legal advice.
Can it replace our bidding tool?
Not in this concept. It starts after the contract is won: scope, schedule, time, inspections and billing. Awarded bids can be imported to create the contract and budgeted hours.
Sources
- 29 CFR 785.38 - Travel that is part of the day's work (Cornell LII)
- OSHA - 29 CFR 1910.1200 Hazard Communication
- Swept - Features
Regulatory notes are plain-English summaries, not legal advice.
Concept
Want Agenbord Recur for Commercial Cleaning built for your business?
Send us your workflow and the systems you use. We'll reply within one business day, then a free 30-minute call, then a written scope with a fixed price - including an honest view on whether an off-the-shelf product would serve you better.
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