Restoration contractor software that gets the carrier to pay the whole invoice.
A proposed system for water, fire and mold restoration companies: daily drying logs the adjuster can't argue with, job cost against the Xactimate estimate line by line, and an insurer receivables desk that knows which claim is waiting on what.
Reply within one business day · Written scope and fixed price before any work starts
A proposed product shown with illustrative designs and demo data. We deliver it today as a custom build on our engines.
Status as of November 2026. How we label products
Day
3 of est. 4
Points at goal
14 / 22
Equipment on site
2 dehus · 9 AMs
Year built
1972
RRP applies
Moisture points · Chamber A (kitchen, hall)
| Point | Material | Goal | Day 1 → Day 3 | Status |
|---|---|---|---|---|
| A-01 Kitchen base wall | Drywall | 12 | 38 → 21 → 14 | Near goal |
| A-04 Hall subfloor | OSB subfloor | 15 | 41 → 27 → 15 | At goal |
| A-07 Kitchen toe kick | Particleboard | 15 | 36 → 34 → 33 | Not improving |
| A-09 Hall baseboard | MDF trim | 15 | 30 → 18 → 13 | At goal |
Before sending to adjuster
- A-07 not drying: cabinet toe kickConsider removal, photo + note
- Day 2 atmospheric reading missingChamber B
- RRP pamphlet acknowledgement signedDay 1
Estimate (incl. supplements)
$46,820
Cost to date
$21,340
Projected margin
31%
Supplement candidates
$3,960
By category
| Category | Estimate | Cost to date | Projected | Status |
|---|---|---|---|---|
| Mitigation labor | $4,280 | $3,910 | $4,520 | Over by $240 |
| Drying equipment days | $3,150 | $2,430 | $3,780 | Day 4 not on estimate |
| Demolition & haul | $2,940 | $2,610 | $2,610 | Complete |
| Cabinet replacement (sub) | $12,400 | $0 | $11,200 | PO issued |
Total AR
$1.18M
Over 90 days
$342K
Supplements pending
$128K
Collected this month
$486K
Oldest balances
| Claim · carrier | Invoiced | Days | Waiting on | Status |
|---|---|---|---|---|
| Pruitt · Keystone Home Insurance | $38,410 | 118 | Check at mortgage company | Call servicer |
| Lam · Coastal Mutual | $22,960 | 96 | Supplement 2 review | Adjuster follow-up Fri |
| Ferreira · Harborline Property & Casualty | $14,300 | 74 | Recoverable depreciation | Rebuild completion cert sent |
| Whitfield · Coastal Mutual | $9,870 | 21 | Mitigation invoice review | Within terms |
In short
Agenbord Build for Restoration Contractors is proposed job management and receivables software for water, fire and mold restoration companies. It would capture drying logs and moisture readings, cost each job against its Xactimate estimate (imported from exports), age insurer receivables by carrier and claim, and keep EPA lead-safe (RRP) records on pre-1978 homes. It is a concept: illustrative designs, delivered today as a custom build on our production construction ERP engine.
What slows water, fire & mold restoration down today.
The carrier short-pays and the drying log can't defend it
The adjuster cuts two days of dehumidifier rental and three air movers. Your techs took readings, but they're on paper in a truck or in a phone's photo roll, with no chamber, no goal and no psychrometric context. Without a clean daily log, the reduction stands.
Insurance AR is a pile of unknown statuses
Hundreds of thousands sit in receivables across a dozen carriers, TPAs and homeowners. Some claims wait on a supplement, some on recoverable depreciation, some on a mortgage company's endorsement, and some were simply never followed up. Nobody knows which is which without opening every file.
Margin by job shows up after the money is spent
Mitigation labor, equipment days, subs and materials pile onto a job while the estimate lives in Xactimate and the costs live in accounting. You learn a rebuild lost money only after the last sub is paid - too late to supplement the work you missed.
How the work flows through the system.
Each workflow runs on one shared record, so nobody re-types numbers between steps.
First notice of loss to dry standard
Dispatcher → mitigation tech → project manager
- A loss comes in from a homeowner, agent or TPA with carrier, claim number, policy holder, loss type and date; year built is recorded to flag pre-1978 homes.
- On site, the tech documents affected areas and photos, sets drying chambers and logs equipment placed by serial number.
- Daily visits record temperature, relative humidity, moisture readings at fixed points and equipment added or removed, against each material's dry goal.
- When all points reach goal, the dry standard is documented and equipment pickup is scheduled, with the full log ready for the adjuster.
Estimate to job cost to supplement
Estimator → project manager → owner
- The Xactimate estimate is imported from its export and mapped to job cost categories - mitigation labor, equipment, demolition, rebuild trades.
- Timesheets, equipment days, sub invoices and material receipts post against those categories as the job runs.
- Work performed that has no matching estimate line, and estimate lines with no cost against them, are listed as supplement candidates.
- Supplements are written in Xactimate and the updated export is re-imported, so the job's revenue and margin stay current.
Insurer receivables and collections
AR specialist → carrier/adjuster → homeowner
- Each invoice is aged by carrier, TPA, adjuster and claim, with the payer and any mortgage company endorsement noted.
- Every open balance carries a reason: estimate under review, supplement pending, depreciation holdback, check at mortgage company, homeowner deductible.
- Follow-ups go to adjusters and homeowners by email and text on a schedule, with each contact logged on the claim.
- Payments post against the right invoice and claim, and short-pays are recorded with the carrier's stated reason for reporting.
What's included in Agenbord Build for Restoration Contractors.
Loss intake & dispatch
Claims with carrier, TPA, adjuster, policy holder, loss type and year built, dispatched to on-call crews.
Drying logs
Chambers, equipment by serial, daily atmospheric and moisture readings at fixed points against material dry goals.
Photos & documentation
Photos tagged by room, chamber and day, with signed work authorizations and certificates of completion.
Xactimate estimate import
Estimate exports mapped to job cost categories, re-imported when supplements change them.
Job costing
Labor, equipment days, subs and materials against the estimate, with margin by job, loss type and carrier.
Equipment tracking
Dehumidifiers, air movers and air scrubbers by serial and location, days on job and return reminders.
Rebuild & subcontractors
Rebuild scopes, sub assignments, schedules and lien waivers for the reconstruction phase.
Insurer AR & collections
Aging by carrier, TPA, adjuster and claim, with reason codes, follow-up schedules and short-pay tracking.
Lead-safe (RRP) records
Pre-1978 job flags, renovator assignment, pamphlet acknowledgement and work practice checklists kept with the job.
AI that does specific jobs and shows its work.
Every AI feature is tested on your own records before it's switched on, and a person approves anything that moves money or goes to a customer.
Supplement candidate finder
Compares the imported estimate with photos, drying logs and posted costs, and lists work that appears to have been done but isn't on the estimate - for example, equipment days beyond the estimated count. Limits: it suggests; your estimator decides what to supplement and writes it in Xactimate.
Drying log gaps
Flags missing daily readings, points that stopped improving, or equipment logged on site after the dry standard was met, before the log goes to the adjuster. Limits: it checks the data entered; it doesn't take readings or judge drying science.
Who it's for and who it isn't.
A good fit if you are
- Independent and franchise restoration companies doing $2M-$40M across mitigation and rebuild
- Firms with large insurance receivables and claims sitting 60-120+ days
- Owners who can't see margin by job until rebuild is finished and the final check clears
- Companies working older housing stock where lead-safe practices and records apply
Probably not the right fit if you are
- Contents-only or pack-out specialists needing detailed inventory valuation tools
- Large national networks already standardized on a program-work platform
- Firms that want a ready-made app today with no configuration
Designed around the rules you work under.
Plain-English notes, not legal advice. Software supports your compliance process; it doesn't replace your attorney, CPA or compliance lead.
EPA lead-safe renovation (RRP) records
Renovation work that disturbs paint in pre-1978 housing and child-occupied facilities is covered by EPA's Renovation, Repair and Painting rule, which requires firm certification, trained renovators and lead-safe work practices. Firms must keep the records showing compliance for three years after the renovation is completed. RRP checklists and records are stored with each job. 40 CFR 745.86 (eCFR); EPA - RRP recordkeeping.
Florida assignment of benefits ban
Florida prohibits assignment of post-loss benefits under residential and commercial property policies issued on or after January 1, 2023 (SB 2-A, 2022). Contractors working those claims are paid through the policyholder, so intake records the policy issue date and AR follows up with the homeowner as well as the carrier. Florida Senate bill summary; §627.7152, Florida Statutes.
State mold licensing
Some states license mold work. Florida, for example, licenses individual mold assessors and remediators under Chapter 468, Part XVI, Florida Statutes. The crew module stores each person's license number and expiry and checks them on mold jobs. Florida Statutes Ch. 468, Part XVI; Florida DBPR mold-related services FAQ.
What exists today and what's being built.
Reused from our production engines
Capabilities of the engine this edition is built on.
- Projects and job costing by cost code
- Site diaries with photos
- Procurement and subcontractor ledgers
- Labor attendance and payroll
- Mobile approvals and an AI copilot over company data
Built for your project
Scoped and delivered as a custom build.
- Loss intake with carrier, claim and policy data
- Drying logs with chambers, readings and dry goals
- Xactimate export import and supplement tracking
- Equipment tracking by serial and job
- Insurer AR aging with reason codes and follow-ups
- RRP records and license tracking
Connects to the systems you already run.
Systems we integrate with
Named platforms are examples we build against through their public APIs - not partnership claims.
How it compares - honestly.
Established products are often the right answer. Here's when each one is the better choice.
| Product | What it is | The better choice when |
|---|---|---|
| DASH (Cotality) | Long-established restoration job management software, formerly DASH by Next Gear Solutions, with integrations to Xactimate, XactAnalysis and accounting systems. | You do a lot of carrier program work and want an established restoration platform that adjusters and TPAs already recognize. |
| Albi | Restoration-specific CRM and job management software covering jobs, documents, financials and referral relationships. | You want a ready-made restoration CRM and job tracker with quick onboarding, and job cost depth is less of a priority. |
| Encircle | Field documentation app for restoration and claims - photos, floor plans, moisture mapping and drying reports. | Your main gap is field documentation and drying reports, and you'll keep job cost and AR in other systems. |
What it costs, up front.
This edition is a concept, so it is delivered as a custom build on the Agenbord Build engine at a fixed price. The first restoration companies to commission it shape the product and get a reduced build price.
Insurer AR + job cost
From $25k
Claims, Xactimate estimate import, job costing against the estimate and the insurer receivables desk, synced to your accounting system.
8–12 weeks
Full restoration edition
$60k–$150k
Adds the field app with drying logs and photos, equipment tracking, rebuild and subs, RRP records and data migration.
4–8 months, phased
Multi-location or franchise group
$150k+
Several territories or brands, shared equipment pools, intercompany work and consolidated reporting.
Phased
Water, fire & mold restoration: common questions.
Is this restoration software available today?
No. It is a concept shown with illustrative designs. It reuses the projects, job costing, site diary, procurement and payroll modules of our production construction ERP engine, and is delivered as a custom build for the companies that commission it.
Does it integrate with Xactimate?
It imports estimate exports from Xactimate and maps them to job cost categories; when a supplement changes the estimate, the new export is re-imported. We are not a Verisk partner, and estimates are still written in Xactimate by your estimator.
Will the drying logs satisfy every adjuster?
No software can promise that. The logs are designed around the information adjusters typically ask for - chambers, daily atmospheric and moisture readings at fixed points, dry goals, equipment by serial and photos - so your documentation is complete and consistent. Your drying decisions still follow your training and the industry standards you work to.
How does it handle recoverable depreciation and mortgage company checks?
Each open balance has a reason code, and those are two of the most common. Recoverable depreciation is tied to the completion documents the carrier needs; mortgage company endorsements are tracked with the servicer's contact and loss draft department, with follow-ups scheduled.
Does it help with lead-safe (RRP) work?
Jobs on homes built before 1978 are flagged at intake, and the job keeps the records RRP requires - renovator assignment, pamphlet acknowledgement, work practice checklists and cleaning verification - for at least three years after completion. It records your process; it doesn't replace training or firm certification.
What does it cost?
From $25k for insurer AR and job costing against estimates, and $60k-$150k for the full edition with drying logs, equipment, rebuild and records, at a fixed price agreed before work starts.
Sources
- eCFR - 40 CFR 745.86 RRP recordkeeping and reporting
- U.S. EPA - What records must a subcontractor keep? (RRP)
- Florida Senate - SB 2-A (2022 Special Session A) bill summary
- Florida Statutes § 627.7152 - Assignment agreements
- Florida Statutes Chapter 468, Part XVI - Mold-related services
- Florida DBPR - Mold-related services FAQ
- Cotality - DASH restoration job management
Regulatory notes are plain-English summaries, not legal advice.
Concept
Want Agenbord Build for Restoration Contractors built for your business?
Send us your workflow and the systems you use. We'll reply within one business day, then a free 30-minute call, then a written scope with a fixed price - including an honest view on whether an off-the-shelf product would serve you better.
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