Tuition management software your business office controls.
Tuition plans, sibling discounts and financial aid that land on one family account, autopay drafts you schedule, incidental fees billed without a spreadsheet, and a family portal parents actually understand - for schools of 100 to 800 students.
Reply within one business day · Written scope and fixed price before any work starts
A proposed product shown with illustrative designs and demo data. We deliver it today as a custom build on our engines.
Status as of November 2026. How we label products
Gross tuition
$6.42M
512 students
Aid & discounts
$1.08M
Collected to date
41.6%
Families past due
17
Family accounts needing review
| Family | Students | Plan | Balance | Status |
|---|---|---|---|---|
| Okonkwo | 3 (K, 4, 7) | 10-month | $1,284.00 | Draft failed Nov 5 |
| Ramirez / Chen | 1 (9) | 12-month · 60/40 split | $0.00 | Current |
| Lindqvist | 2 (2, 5) | 10-month | $2,960.00 | 2 drafts missed |
| Haddad | 1 (11) | Semester | $0.00 | Aid revised Oct 28 |
This week
- Nov 15 drafts scheduled389 families · $412,600
- Aid change awaiting approvalHaddad · -$1,150 remaining
- Re-enrollment opens Jan 129 families on hold
Charged this month
$48,210
Aftercare
$21,940
142 students
Unpaid over 30 days
$3,180
On family autopay
77%
Charges by source
| Source | Students | Amount | Billed via | Status |
|---|---|---|---|---|
| Hot lunch (Nov) | 286 | $14,872 | Monthly statement | Posted |
| Aftercare (drop-in + contract) | 142 | $21,940 | Check-in log | Posted |
| Grade 8 Washington trip deposit | 61 | $9,150 | Sign-up form | 4 unpaid |
| Basketball uniform | 38 | $2,280 | Coach entry | Awaiting review |
Active students
164
Monthly recurring
$43,700
Packs under 2 sessions
12
Attendance this week
93%
Programs
| Program | Billing | Students | Price | Status |
|---|---|---|---|---|
| SAT prep (8-session pack) | Pack | 38 | $640 | 7 renewing |
| Math enrichment K-5 | Monthly | 61 | $215 | Billed Nov 1 |
| Reading intervention 1:1 | Monthly | 29 | $380 | Billed Nov 1 |
| Robotics club (spring) | Term | 36 | $450 | Opens Jan |
In short
Agenbord Recur for Private School Tuition is a proposed tuition management system for independent and faith-based K-12 schools with 100-800 students, and for tutoring and enrichment centers. It handles payment plans, sibling and staff discounts, financial aid adjustments, autopay, incidental fees and a family portal, billed in the school's name. It is a concept shown with illustrative designs, delivered as a custom build on our production recurring billing engine.
What slows private k-12 schools down today.
Every family's bill is a special case
Two siblings on a 10-month plan, a third on 12 months, a staff discount on one child, and a financial aid award revised in October. The business manager recalculates each change by hand and hopes the servicer's schedule matches.
Incidentals pile up outside the tuition plan
Field trips, lunch, aftercare, uniforms, athletics and testing fees are billed through sign-up sheets and separate apps. Parents get five different statements; the office can't see one balance per family.
Re-enrollment arrives before last year's balance is settled
Families with an open balance re-enroll in February because nobody connected the two systems, and the conversation about the balance happens in August when it's hardest to have.
How the work flows through the system.
Each workflow runs on one shared record, so nobody re-types numbers between steps.
Enrollment contract to payment plan
Family → business office → head of school
- The family signs the enrollment contract online and chooses a plan: annual, two payments, 10 or 12 monthly drafts.
- Sibling, staff and parish discounts apply from rules the school sets, and the deposit is credited to the first installment.
- The autopay authorization is captured with a copy sent to the family, and the full schedule of drafts is visible in the portal.
- Each draft posts to the family ledger automatically; a failed draft triggers a reminder and a retry date rather than a phone call.
Financial aid adjustment mid-year
Aid committee → business office → family
- The committee records the revised award (grant amount, any sibling or work-study condition) in the aid record.
- The system recalculates the remaining installments and shows the business manager the before-and-after schedule.
- Once approved, the family receives a plain-language notice and the updated schedule; aid details stay visible only to authorized staff.
- The general ledger receives the tuition, discount and aid entries separately, so the auditor sees gross tuition and tuition assistance.
Tutoring center monthly billing
Center director → instructor → parent
- Students enroll in a monthly program or buy a session pack; the plan sets the price and billing day.
- Instructors check students in on a tablet, which draws down session packs and records attendance.
- Invoices go out on the billing day with autopay; packs running low trigger a renewal reminder to the parent.
- The director sees revenue, attendance and renewals by program and by instructor.
What's included in Agenbord Recur for Private School Tuition.
Family accounts
One account per household with every student, guardian, billing split and balance, including divorced-parent splits by percentage.
Tuition plans
Annual, semester, 10-month and 12-month plans with deposits, enrollment fees and plan fees configured by grade.
Discounts & aid
Sibling, staff, parish and multi-year discounts plus financial aid awards that recalculate the remaining schedule when they change.
Autopay drafts
Card and bank drafts on the school's calendar, with written authorizations stored and failed drafts retried on rules you set.
Incidental fees
Lunch, aftercare, trips, athletics and uniforms charged to the family account from sign-ups, attendance or a staff entry.
Family portal
Balances, upcoming drafts, statements, receipts and incidentals in one place, on the web and a mobile app.
Re-enrollment holds
Re-enrollment contracts held or flagged until prior-year balances meet the school's policy.
Reminders
Email and SMS reminders with consent records and quiet hours, in English and Spanish.
Accounting sync
Gross tuition, discounts, aid and incidentals posted to QuickBooks Online, Xero or another general ledger by revenue class.
Center billing
Monthly enrollments, session packs and attendance check-in for tutoring and enrichment programs.
AI that does specific jobs and shows its work.
Every AI feature is tested on your own records before it's switched on, and a person approves anything that moves money or goes to a customer.
Schedule change preview
When a discount or aid award changes, explains the effect on each remaining installment in a short note the business manager can send to the family. Limits: the calculation comes from the billing rules, not the model; the AI only writes the explanation, and staff approve it.
Parent question drafts
Drafts replies to parent messages ("why is March higher?") from the family's actual ledger and plan, for staff to review and send. Limits: it does not see aid committee notes and never discusses aid decisions.
Who it's for and who it isn't.
A good fit if you are
- Independent, Catholic, Christian, Jewish and Montessori schools with 100-800 students
- Business offices that want families billed by the school, not by a third-party servicer
- Schools juggling sibling, staff, parish or multi-year discounts across several plans
- Tutoring and enrichment centers billing monthly enrollments or session packs
Probably not the right fit if you are
- Schools that want an outside company to take on collections risk and family support calls
- Schools happy with an existing all-in-one admissions, SIS and tuition suite
- Districts and charter schools funded mainly by public money
Designed around the rules you work under.
Plain-English notes, not legal advice. Software supports your compliance process; it doesn't replace your attorney, CPA or compliance lead.
Written authorization for autopay drafts
Under Regulation E, recurring electronic transfers from a consumer's account may be authorized only by a writing signed or similarly authenticated by the consumer, and the school must give the family a copy. The plan setup captures the authorization and sends the copy automatically. 12 CFR 1005.10(b).
Student records privacy
The U.S. Department of Education says private elementary and secondary schools generally do not receive funds that would make FERPA apply, though some do. Either way, financial aid and family financial data are restricted by role, and access is logged. Student Privacy Policy Office FAQ.
Text reminders
Automated texts to parents need appropriate consent under the TCPA; the reminder module records consent and opt-outs per guardian. FCC - TCPA overview. This isn't legal advice.
What exists today and what's being built.
Reused from our production engines
Capabilities of the engine this edition is built on.
- Automated scheduled invoicing in two languages
- Reminders and digital payment collection with auto-reconciliation
- Self-updating customer ledgers
- Attendance check-in tied to customer accounts
- Customer app and owner dashboard
Built for your project
Scoped and delivered as a custom build.
- Household accounts with guardian billing splits
- Tuition plan, discount and financial aid rules
- U.S. card and ACH drafts with Regulation E authorizations
- Incidental fee sources (lunch, aftercare, trips)
- Re-enrollment holds and SIS integration
- TCPA consent records for SMS
Connects to the systems you already run.
Systems we integrate with
Named platforms are examples we build against through their public APIs - not partnership claims.
How it compares - honestly.
Established products are often the right answer. Here's when each one is the better choice.
| Product | What it is | The better choice when |
|---|---|---|
| FACTS | A large provider of tuition management, financial aid assessment and school administration software for private and faith-based schools. | You want an outside servicer to handle payment plans and family support, alongside an established aid assessment and SIS ecosystem. |
| TADS | An established private K-12 suite covering admissions, enrollment, financial aid and tuition management. | You want admissions, aid and tuition from one long-standing vendor and are comfortable with its standard plan structures. |
| Blackbaud Tuition Management | Tuition and billing management that fits inside Blackbaud's wider K-12 platform for enrollment, SIS and fundraising. | Your school already runs Blackbaud for enrollment, SIS or advancement and values everything in one vendor. |
What it costs, up front.
This edition is a concept delivered as a fixed-price custom build on the Agenbord Recur engine, plus your payment processor's fees. Price depends on student count, the number of plan and discount rules, and SIS integration.
Tuition & autopay
From $12k
Family accounts, tuition plans, discounts, autopay drafts, reminders and accounting sync.
6–10 weeks
Full school edition
$25k–$60k
Adds aid adjustments, incidental fees, the family portal and app, re-enrollment holds and SIS integration.
3–5 months
Multi-campus or network
$60k+
Several campuses or a diocese-style network, consolidated reporting, shared rules and data migration.
Phased
Private K-12 schools: common questions.
How is this different from FACTS or TADS?
Those services run payment plans for you as a third party, with their own family support and fees. This edition is your school's own system: you set the plans, discounts and rules, families pay the school directly through your payment processor, and you own the data. It suits schools that want control; schools that prefer to outsource tuition servicing are usually better served by an established servicer.
Can it handle split billing between divorced parents?
Yes. A student can be billed to two guardians by percentage or by fee type, each with their own autopay and portal login, and each sees only their share.
Who sees financial aid details?
Only roles you authorize, usually the business manager and the aid committee. Families see their net schedule; teachers and front-office staff see nothing about aid. Access is logged.
Does it replace our SIS?
No. It takes students and grades from your student information system through an export or API and handles the money. Attendance, grades and transcripts stay in the SIS.
Will it work for a tutoring or enrichment center?
Yes. Centers use the same engine with monthly enrollments, session packs and check-in instead of annual tuition contracts, often as a smaller first project.
Is this available today?
Not as a ready-made product. It is a concept delivered as a fixed-price custom build on our production recurring billing engine, which already runs scheduled invoicing, reminders, payment reconciliation and attendance.
Sources
- CFPB - Regulation E, 12 CFR 1005.10 Preauthorized transfers
- U.S. Department of Education - To which institutions does FERPA apply?
- FCC - Telemarketing and robocalls (TCPA)
- TADS - Tuition and billing
- FACTS Management
- Blackbaud Tuition Management
Regulatory notes are plain-English summaries, not legal advice.
Concept
Want Agenbord Recur for Private School Tuition built for your business?
Send us your workflow and the systems you use. We'll reply within one business day, then a free 30-minute call, then a written scope with a fixed price - including an honest view on whether an off-the-shelf product would serve you better.
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