Lumber yard software built around the contractor's job, not the till.
Quotes priced from a builder's takeoff, charge accounts billed by job and PO, loads staged in the yard and dispatched to the right site, and special orders that don't vanish between the counter and the vendor. A concept for independent lumber yards and building material dealers.
Reply within one business day · Written scope and fixed price before any work starts
A proposed product shown with illustrative designs and demo data. We deliver it today as a custom build on our engines.
Status as of November 2026. How we label products
Balance
$84,215
Credit limit
$120,000
70% used
Past due 30+
$6,480
1 job
Active jobs
5
Balance by job
| Job | PO | Balance | First delivery | Status |
|---|---|---|---|---|
| Maple Ridge lot 14 | HH-2207 | $31,940 | Oct 2 | Current |
| Maple Ridge lot 15 | HH-2208 | $22,105 | Oct 21 | Current |
| Cedar Point remodel | HH-2191 | $6,480 | Aug 30 | 34 days late |
| Bayside duplex | HH-2215 | $23,690 | Nov 4 | NTO due Dec 19 |
Account notes
- Authorized buyers: R. Hartwell, J. OchoaUpdated Oct 1
- Resale certificate on fileExpires Mar 2027
- Cedar Point: statement disputedMissing ticket 88231
Takeoff lines
286
Matched
279
Need review
7
Package margin
21.6%
Lines to review
| Takeoff text | Suggested SKU | Qty | Price | Status |
|---|---|---|---|---|
| 2x6x16 SPF #2 | SPF2616-2 | 140 pcs | $11.48 | Matched |
| 7/16 OSB 4x8 | OSB716-48 | 220 sht | $14.95 | Matched |
| LVL 1.75x11.875 x 20' | LVL17511-20 | 6 pcs | $118.40 | Matched |
| Simpson hangers (misc) | - | 1 lot | - | Ask builder |
| PT 4x4x10 GC | PT4410-GC | 24 pcs | $16.20 | Price level B |
Deliveries
31
Staged
22
Waiting on special order
2
Boom truck load
100%
Loads
| Truck | Job | Load | Window | Status |
|---|---|---|---|---|
| Boom 2 | Maple Ridge lot 15 | Roof trusses + sheathing | 7:00–9:00 | Staged |
| Flatbed 4 | Bayside duplex | Wall package, phase 1 | 9:00–11:00 | Staged |
| Moffett 1 | Cedar Point remodel | Ext. doors (special order) | 12:00–14:00 | Door in receiving |
| Flatbed 3 | Gulfview custom home | Decking + PT posts | 14:00–16:00 | Picking |
In short
Agenbord Trace for Lumber & Building Supply is a proposed ERP for independent lumber yards and building material dealers that sell mostly to contractors on account. It covers quotes from takeoffs, contractor charge accounts with job-based billing, yard picking, delivery dispatch and special orders. It is a concept with illustrative designs, delivered as a custom build that reuses our production ERP engine's inventory, procurement and construction billing modules.
What slows lumber yards & building supply dealers down today.
Contractor statements don't match how builders pay
A builder runs five houses at once and wants invoices by job and PO. If the yard bills one big account, the builder's bookkeeper can't match it, payment slows, and nobody tracks lien notice deadlines per job.
Quoting a house package takes a day
The salesperson re-types a 300-line takeoff from a PDF, looks up today's framing lumber and OSB prices, and builds the quote by hand. By the time it's sent, commodity prices have moved and the builder has a competitor's number.
Loads leave the yard wrong or late
Picks are on paper, the truck schedule lives on a whiteboard, and the special-order door that was supposed to ride with the trusses is still in receiving. A return trip costs the margin on the whole delivery.
How the work flows through the system.
Each workflow runs on one shared record, so nobody re-types numbers between steps.
Takeoff to quote to order
Builder → outside salesperson → inside sales
- The builder sends a takeoff spreadsheet, an estimating export or a PDF materials list.
- The AI maps each line to a SKU (species, grade, dimension, length) and flags items it can't match.
- Prices come from the builder's price level and today's commodity costs, with margin shown per category.
- The quote goes out by email with a validity date; on acceptance it becomes a job order with release dates per phase (foundation, framing, trim).
Charge sale billed to the right job
Contractor → counter → AR
- At the counter or by phone, the contractor's purchase is tied to an account, a job and the builder's PO number.
- Credit limit and authorized buyers are checked before the ticket prints.
- Invoices group by job; monthly statements show each job separately with its own aging.
- Each job carries its address and first-delivery date, so AR can track preliminary notice and lien deadlines per job.
Yard and delivery dispatch
Dispatcher → yard crew → driver
- Orders scheduled for tomorrow appear on the dispatch board by truck type: flatbed, boom, moffett.
- The yard crew gets pick lists by bay, including special-order items flagged as received.
- Drivers see the stop list, site notes and drop location, and capture photo and signature on delivery.
- Shorts and damages create a follow-up order and credit automatically.
What's included in Agenbord Trace for Lumber & Building Supply.
Contractor accounts
Accounts with jobs, POs, authorized buyers, price levels, credit limits and tax-exempt certificates.
Job-based billing & statements
Invoices and statements by job, with aging per job and lien-notice dates tracked against each job address.
Quotes from takeoffs
Import a takeoff or materials list, map it to SKUs, price it by level and send a dated quote.
Commodity pricing
Lumber and panel costs updated as often as you buy, with price levels and margin floors applied to quotes and tickets.
Counter & POS
Fast counter tickets for charge and cash sales, with job and PO capture.
Units of measure
Board feet, linear feet, pieces, bundles and units, converted correctly for buying, stocking and selling.
Special orders
Windows, doors, trusses and millwork tracked from quote to vendor PO to receiving to delivery.
Yard & dispatch
Pick lists by bay, a dispatch board by truck type, and a driver app with proof of delivery.
Purchasing & reload
Vendor POs, rail and truckload buys, and reorder points by location.
AI that does specific jobs and shows its work.
Every AI feature is tested on your own records before it's switched on, and a person approves anything that moves money or goes to a customer.
Takeoff line matching
Maps free-text takeoff lines like "2x6x16 SPF #2 - 140 pcs" or "7/16 OSB 4x8" to your SKUs and units. Limits: it suggests matches; the salesperson confirms the quote, and unmatched lines are left blank rather than guessed. We test it on your past takeoffs before relying on it.
Job billing assistant
Answers "what does Hartwell Homes owe on the Maple Ridge lot 14 job?" from your invoices and payments, listing each ticket so AR can confirm before calling the builder.
Who it's for and who it isn't.
A good fit if you are
- Independent yards with 1-10 locations where most revenue is contractor charge sales
- Dealers whose quotes start from a builder's takeoff or a PDF plan set
- Yards running their own trucks, boom and moffett deliveries to job sites
- Teams losing track of special-order windows, doors and millwork between counter and vendor
Probably not the right fit if you are
- Large multi-state dealers standardized on an enterprise lumber ERP
- Retail-first hardware stores whose main need is a cash-and-carry POS
- Dealers who want a ready-made system without a configuration project
Designed around the rules you work under.
Plain-English notes, not legal advice. Software supports your compliance process; it doesn't replace your attorney, CPA or compliance lead.
Supplier lien notice deadlines
In many states a material supplier must serve a preliminary notice to keep lien rights. Florida, for example, generally requires a Notice to Owner within 45 days of first furnishing materials. The job billing module tracks first-delivery dates per job so deadlines are visible; your attorney or notice service handles the notices. Florida Statutes § 713.06. This isn't legal advice.
What exists today and what's being built.
Reused from our production engines
Capabilities of the engine this edition is built on.
- Materials and inventory management
- Procurement and supplier ledgers
- Estimating and bills of quantities
- Project-based billing and account ledgers
- Mobile approvals and an AI copilot over company data
Built for your project
Scoped and delivered as a custom build.
- Contractor charge accounts with jobs, POs and authorized buyers
- Statements and aging by job, with lien-notice date tracking
- Takeoff import and AI line matching
- LBM units of measure and commodity pricing
- Counter POS, yard pick lists, dispatch board and driver app
- U.S. sales tax, card and ACH payments
Connects to the systems you already run.
Systems we integrate with
Named platforms are examples we build against through their public APIs - not partnership claims.
How it compares - honestly.
Established products are often the right answer. Here's when each one is the better choice.
| Product | What it is | The better choice when |
|---|---|---|
| Epicor BisTrack | A widely used ERP for lumber and building materials dealers, covering POS, inventory, dispatch, estimating and accounting. | You want an established LBM ERP that many dealers and consultants already know, with a large vendor behind it. |
| Spruce (ECI) | Cloud software for independent lumber yards and hardware stores, with POS, inventory, contractor accounts and delivery. | You're a smaller independent yard that wants a cloud LBM system you can adopt with a standard rollout. |
| DMSi Agility | ERP for lumber and building materials distributors and dealers, including multi-location inventory, wholesale and dispatch. | You run several locations or a two-step wholesale operation and want an LBM-specific ERP with deep distribution features. |
What it costs, up front.
Trace for Lumber & Building Supply is a concept delivered as a fixed-scope custom build. Typical ranges for independent dealers with 1-10 yards:
Contractor billing & quotes
From $40k
Contractor accounts with job and PO billing, statements by job, takeoff-to-quote and lien-date tracking, synced to your accounting system.
3–4 months
Dealer ERP
$80k–$200k
Adds counter POS, inventory with LBM units of measure, purchasing, special orders, yard picking and the delivery dispatch board and driver app.
5–9 months, phased
Multi-yard & millwork
$200k+
Several yards, transfers, a door or truss shop, and migration from a legacy system.
Phased
Lumber yards & building supply dealers: common questions.
What does lumber yard software need to do that generic ERP doesn't?
Handle contractor charge accounts with jobs and POs, sell in board feet, linear feet and pieces, price from fast-moving commodity costs, quote from takeoffs, and dispatch loads by truck type. Generic ERPs usually need heavy customization for all of that.
Can it bill builders by job?
Yes. Every ticket carries an account, a job and a PO, and statements and aging can be shown per job. That matches how builders' bookkeepers pay and makes job-level lien deadlines visible.
Will it send lien notices for us?
The concept tracks first-delivery dates and deadlines per job and can produce the data a notice needs. Serving notices is usually done by your attorney or a notice service; rules and forms vary by state. This isn't legal advice.
Can it read our builders' takeoffs?
Spreadsheets and estimating exports import directly; PDF materials lists are read by the AI and mapped to your SKUs, with uncertain lines left for the salesperson. We test the matching on your real past takeoffs during scoping.
We already run BisTrack, Spruce or Agility. Is this for us?
Possibly not. If your system works, a better first project may be a smaller add-on through its API - such as takeoff matching or a delivery app - rather than replacing your ERP.
Is this available now?
Not as a ready-made product. It's a concept delivered as a custom build reusing our engine's inventory, procurement and project-billing modules.
Sources
- Florida Statutes § 713.06 - Liens of persons not in privity; notice to owner
- The Florida Bar Journal - Perfecting construction lien and bond rights under Florida law
- Levelset - Florida preliminary notice FAQs
Regulatory notes are plain-English summaries, not legal advice.
Concept
Want Agenbord Trace for Lumber & Building Supply built for your business?
Send us your workflow and the systems you use. We'll reply within one business day, then a free 30-minute call, then a written scope with a fixed price - including an honest view on whether an off-the-shelf product would serve you better.
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