3PL billing software that bills every pallet you touch.
Storage by pallet, bin or cubic foot, handling in and out, and the accessorials that usually leak - labeling, rework, hazmat, after-hours - captured as the work happens and billed per client contract. Multi-client inventory and a client portal sit on the same records.
Reply within one business day · Written scope and fixed price before any work starts
A proposed product shown with illustrative designs and demo data. We deliver it today as a custom build on our engines.
Status as of November 2026. How we label products
Clients billed
38
Total pre-bill
$412,860
Flagged for review
4
Accessorials captured
$27,340
+18% vs Sep
Pre-bill by client
| Client | Storage | Handling | Accessorials | Status |
|---|---|---|---|---|
| Northpeak Outdoor Gear | 1,284 plt · $19,260 | $8,410 | $2,115 | Ready |
| Bluefin Pet Supply | 612 plt · $9,792 | $5,880 | $4,960 | +62% accessorials |
| Coastline Paper Co. | 48,200 cu ft · $8,676 | $2,140 | $0 | Minimum applied |
| Saguaro Home Goods | 903 plt · $13,545 | $6,330 | $1,205 | Ready |
| Verde Naturals | 214 plt · $3,638 | $1,960 | $880 | Rate card expired |
Missed-charge check
- Bluefin: 12 cross-dock orders, no handlingEst. $540
- Saguaro: 31 pallets over contract positionsOverflow rate applies
- Verde Naturals renewal unsignedBilling at old rates
Entries
146
Approved
131
Awaiting supervisor
15
With photo
92%
Recent entries
| Client | Task | Qty | Amount | Status |
|---|---|---|---|---|
| Bluefin Pet Supply | Relabel cartons (FBA) | 640 ctn | $448.00 | Approved |
| Northpeak Outdoor Gear | After-hours receiving | 2.5 hr | $237.50 | Supervisor |
| Saguaro Home Goods | Shrink-wrap mixed pallet | 18 plt | $162.00 | Approved |
| Coastline Paper Co. | Damaged pallet rework | 3 plt | - | Not in rate card |
On hand
1,284 plt
38,412 units
Inbound this week
3 ASNs
Orders shipped today
47
Open invoice
$29,785
due Nov 30
Inventory by SKU
| SKU | Description | On hand | Allocated | Status |
|---|---|---|---|---|
| NP-TENT-4P-GRN | Ridgeline 4P tent, green | 1,920 | 240 | In stock |
| NP-BAG-20F-REG | Summit 20°F sleeping bag | 860 | 610 | Low after orders |
| NP-STOVE-1B | Trail stove, 1 burner | 3,400 | 120 | In stock |
| NP-PACK-55L-BLK | Traverse 55L pack, black | 0 | 0 | Out of stock |
In short
Agenbord Trace for 3PL Warehouses is a proposed system for contract and public warehouses that store and ship goods for many clients. It keeps inventory by client, calculates storage by pallet, bin or cubic foot, captures handling and accessorial charges as work happens, and gives each client a portal. It is a concept with illustrative designs, delivered as a custom build reusing our production engines' inventory and recurring-billing modules.
What slows 3pl warehouses down today.
Month-end billing is a spreadsheet marathon
Someone exports receipts, shipments and on-hand from the WMS, pastes them into a workbook per client, applies each rate card and fixes formulas. It takes days, and every client's contract is a little different.
Accessorials leak out of the building
The crew relabeled 40 pallets, shrink-wrapped a mixed load and stayed late for a truck. If that work isn't recorded at the dock, it never reaches the invoice - and on thin warehouse margins, those charges are the profit.
Clients call to ask what's in stock
Clients email for on-hand counts, receiving confirmations and proof of shipment. Each request pulls a supervisor off the floor, and disputes over billed pallets are hard to settle without a shared record.
How the work flows through the system.
Each workflow runs on one shared record, so nobody re-types numbers between steps.
Receive and start the storage clock
Client → receiving lead → billing
- The client books an inbound ASN in the portal, or it arrives by EDI or spreadsheet.
- Receiving scans pallets to locations, records lot and expiry where needed, and photographs damage.
- Each pallet starts its storage clock under that client's rule - anniversary, split month or calendar month.
- Handling-in charges post automatically per pallet, carton or unit, as the rate card says.
- The client gets a receiving confirmation with counts, exceptions and photos.
Capture accessorials at the dock
Floor lead → supervisor → billing
- A floor lead picks the client and the task on a handheld: relabel, rework, shrink-wrap, cross-dock, after-hours.
- Quantity or time is entered and a photo attached.
- Charges outside the rate card, or above a set amount, go to the supervisor for approval.
- Approved accessorials join the client's billing run with the evidence attached.
Month-end billing run
Billing → controller → client
- The billing run calculates storage, handling, accessorials and minimums per client from the month's events.
- A pre-bill shows each client's charges against last month, with large changes flagged.
- The controller approves; invoices are emailed and synced to accounting.
- Clients see the invoice in the portal with drill-down to each pallet, order and accessorial.
What's included in Agenbord Trace for 3PL Warehouses.
Multi-client inventory
Inventory owned by each client, by location, lot, expiry and serial, kept strictly separate.
Rate cards
Per-client storage, handling and accessorial rates, minimums and contract terms, with effective dates.
Storage billing
Storage by pallet, bin, shelf, square foot or cubic foot, with anniversary, split-month or calendar cycles.
Handling & accessorials
In and out charges per pallet, carton or unit, plus accessorials captured on handhelds with photo evidence.
Receiving & ASNs
Inbound bookings, receiving against ASN, damage photos and receiving confirmations.
Orders & shipping
Outbound orders from the portal, EDI or spreadsheet, with pick, pack and bill of lading.
Client portal
Clients see on-hand, inbound, orders, documents and invoices, and place orders themselves.
Billing runs & invoicing
Pre-bill review, automated invoices on schedule, reminders and payment links.
Margin by client
Revenue per pallet position and per labor hour by client, so you know which accounts pay their way.
AI that does specific jobs and shows its work.
Every AI feature is tested on your own records before it's switched on, and a person approves anything that moves money or goes to a customer.
Missed-charge check
Compares each month's warehouse events with what was billed and flags likely gaps - for example, a cross-dock order with no handling charge, or a client storing more pallets than invoiced. Limits: it flags; billing decides. Its suggestions are tested on your past months before you rely on them.
Contract rate extraction
Reads a client's signed warehouse agreement or rate sheet and drafts the rate card in the system for billing to review. Nothing goes live until a person approves the rate card.
Who it's for and who it isn't.
A good fit if you are
- B2B and mixed 3PLs with 5-80 clients and one to five buildings
- Warehouses billing storage and handling from spreadsheets at month end
- Operators whose rate cards differ by client - anniversary vs. calendar storage, per pallet vs. per cubic foot
- Teams that know they miss accessorial charges but can't prove how much
Probably not the right fit if you are
- High-volume e-commerce fulfillment centers that need a packaged WMS with many marketplace connectors today
- Single-client private warehouses (a standard inventory system will do)
- Operators happy with their WMS who only need an invoice template
Designed around the rules you work under.
Plain-English notes, not legal advice. Software supports your compliance process; it doesn't replace your attorney, CPA or compliance lead.
Warehouse lien for storage charges
Under UCC Article 7, as adopted by each state, a warehouse generally has a lien on stored goods for storage, handling and related charges, and can lose it by voluntarily delivering the goods. Accurate charges per client and per lot make that position clearer. UCC § 7-209 (Cornell LII). State versions vary; this isn't legal advice.
Food-grade 3PLs and FSMA 204
Warehouses that hold foods on FDA's Food Traceability List keep receiving and shipping key data elements under the Food Traceability Rule, which FDA has said it won't enforce before July 20, 2028. Details are on our food distribution page; lot capture at receiving is designed to support those records.
What exists today and what's being built.
Reused from our production engines
Capabilities of the engine this edition is built on.
- Materials and inventory management
- Automated scheduled invoicing
- Payment reminders and self-updating account ledgers
- Customer app and owner dashboard
- Mobile approvals and an AI copilot over company data
Built for your project
Scoped and delivered as a custom build.
- Multi-client inventory with strict separation
- 3PL rate cards with storage cycles and minimums
- Accessorial capture on handhelds with photo evidence
- Receiving against ASN and outbound order workflows
- Client portal with drill-down invoices
- EDI, carrier APIs and U.S. card and ACH payments
Connects to the systems you already run.
Systems we integrate with
Named platforms are examples we build against through their public APIs - not partnership claims.
How it compares - honestly.
Established products are often the right answer. Here's when each one is the better choice.
| Product | What it is | The better choice when |
|---|---|---|
| Extensiv (3PL Warehouse Manager) | A cloud WMS built for 3PLs, with multi-client inventory, billing automation, a client portal and many integrations. | You want a widely adopted 3PL WMS with a ready marketplace of integrations and can work within its billing model. |
| Logiwa | A cloud WMS aimed at high-volume fulfillment and 3PLs, with automation, client billing and e-commerce connections. | Most of your work is high-volume B2C fulfillment and you need packaged marketplace and carrier integrations now. |
| Deposco | A cloud supply chain platform with WMS, order management and 3PL billing for growing brands and 3PLs. | You want order management and WMS from one vendor across several sites and plan to scale volume quickly. |
What it costs, up front.
Trace for 3PL Warehouses is a concept delivered as a fixed-scope custom build. Many 3PLs start with billing beside their existing WMS. Typical ranges:
3PL billing engine
From $40k
Rate cards, storage and handling billing, accessorial capture on handhelds and pre-bill review, fed from your current WMS and synced to accounting.
3–4 months
3PL WMS + billing
$80k–$200k
Adds multi-client inventory, receiving and shipping, the client portal, EDI and carrier integrations.
5–9 months, phased
Multi-building network
$200k+
Several buildings, transfers, cross-dock and transportation billing, and migration from a legacy WMS.
Phased
3PL warehouses: common questions.
What is 3PL billing software?
It calculates what each warehouse client owes - storage, handling in and out, accessorials and minimums - from the warehouse's own activity and each client's rate card, then produces invoices. Some WMS products include it; many 3PLs still do it in spreadsheets.
Can we keep our current WMS and only replace billing?
Yes, and that's often the best first project. The billing engine reads receipts, shipments and on-hand from your WMS by API or scheduled export, and accessorials are captured on handhelds beside it.
Which storage billing methods are supported?
Per pallet, bin, shelf, square foot or cubic foot, on anniversary, split-month or calendar cycles, with per-client minimums and overflow rates. Each client's contract is configured as its own rate card.
Can clients see their inventory and invoices?
Yes - the client portal shows on-hand, inbound ASNs, orders, documents and invoices with drill-down to each charge, and lets clients place orders themselves.
Do you integrate with EDI?
Yes, through an EDI provider of your choice. Common 3PL documents include the 940 warehouse shipping order, 945 shipping advice, 943 stock transfer shipment advice and 944 stock transfer receipt advice.
Is this a product we can sign up for?
No. It's a concept delivered as a custom build reusing our engines' inventory and recurring-billing modules. Extensiv, Logiwa and Deposco are established packaged options.
Sources
Regulatory notes are plain-English summaries, not legal advice.
Concept
Want Agenbord Trace for 3PL Warehouses built for your business?
Send us your workflow and the systems you use. We'll reply within one business day, then a free 30-minute call, then a written scope with a fixed price - including an honest view on whether an off-the-shelf product would serve you better.
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